How to Create a Wiki in Notion

Sharing a hefty quantity of data with many individuals may be difficult. That is very true when you’re not the one one sustaining and retaining the paperwork updated.

That’s the place wikis turn out to be useful. Wikis are the proper resolution for storing and sharing information on-line. Anybody could make one and permit others to edit, or not, relying on the permissions settings.

On this article, we’ll let you know how one can construct and customise a wiki in Notion, from getting began to sharing it along with your viewers. First, we’ll clarify in additional element what a wiki is.

What Is a Wiki?

In Hawaii, wiki means fast. On-line, it’s a group of net pages that present summarized info to an viewers—and in flip, the viewers supplies info to the wiki.

Consider it as a residing doc. It’s printed, however anybody with entry can contribute their ideas, concepts, and experience across the matters in a wiki in order that others can profit.

Screenshot of an information database with links

You’ll be able to show and provides entry publicly, which turns out to be useful when making a fan website to your favourite online game or pastime. You can even restrict entry to a smaller group if you wish to create a wiki for a restricted group, corresponding to an worker handbook, handbook, or examine notes.


When you wished to, you actually may create a wiki for almost any matter for any function.

Learn how to Make a Wiki in Notion

When you’re a seasoned Notion person, it could be tempting to create a wiki from scratch. Nonetheless, there’s no level in reinventing the wheel because the software program supplies a template the place it’s finished a lot of the give you the results you want. The template is superb for novices and execs alike.

To seek out the wiki format, choose Templates within the bottom-left nook and open the Assist dropdown. There you’ll discover one referred to as Assist Centre.

Screenshot of a templates menu in project management software

Clicking Use this template will create a brand new web page the place you’ll be able to start customizing your wiki. This web page is the hub of your information base. Every hyperlink below the subheadings takes your viewers to a different web page in Notion. You might additionally hyperlink to different assets right here.

The template gives some instruction, however when you’re simply getting began with Notion, listed below are some normal tips about customization.

Learn how to Customise Your Wiki in Notion

To alter the quilt picture, hover over it along with your cursor and choose Change cowl. Right here, you’ll be able to swap it out for a inventory picture, add your individual, change it to a coloration, or take away it altogether.

Altering the icon is so simple as clicking it and choosing one other from the choices. The icon library is huge, so that you’ll probably discover one thing related to the subject. Nonetheless, you can too add or hyperlink to your individual.

Menu of icons open in project management software

You could discover working with textual content in Notion is much like some other primary editor. As you go, you’ll be able to change the formatting by highlighting anyplace to deliver up the toolbar. Alternatively, you’ll be able to right-click on the block.

One other be aware on the textual content editor is that it makes use of instructions so as to add parts to your web page. If you wish to add a brand new block, press the ahead slash (/) in your keyboard, and an inventory of choices will come up.

Consider, that is the principle hub of your wiki, so chances are you’ll wish to hold it minimal for navigation functions.

Learn how to Add Pages to Your Wiki in Notion

To shortly add a brand new web page to your wiki, hover over the identify within the sidebar and click on the add possibility beside it. Alternatively, you should utilize ahead slash within the textual content editor to deliver up instructions and choose pages from the menu. A brand new web page will seem the place you’ll be able to resolve to construct your format from scratch or work with certainly one of Notion’s many helpful templates.

Cursor hovering over add new page option in project management software

Here is the place you will get inventive with blocks by including headings, media, and bullet factors to your web page to assist the knowledge on the web page. When you’re summarizing quite a lot of info, Notion’s databases will assist you keep organized.

After you design your web page or a minimum of give it a title, click on out of it, and also you’ll discover it in your wiki. Now you’ll be able to drag and drop it to the correct location. You can even discover it within the sidebar by clicking the dropdown arrow beside the identify of your wiki.

When you chosen the New web page possibility within the backside left nook of Notion, you’ll discover it seems unbiased of the remainder of your information base within the sidebar. To repair that, drag and drop it into your wiki. Now you’ll discover it inside, the place you’ll be able to transfer it below the suitable subheading.

Learn how to Share Your Wiki and Set Permissions in Notion

When you’re prepared to present others entry to your wiki, choose Share on the top-right of your web page and toggle Share to net on. A permissions menu will open the place you’ll be able to select to permit enhancing, feedback, duplication, and in case you have a professional account, indexing.

Screenshot of a share menu with permissions in project management software

When you resolve you don’t need simply anybody to touch upon or edit your wiki, you’ll be able to toggle off these choices and invite others to take action on a person foundation within the share settings. You can even restrict your viewers by not publishing your web page and alluring others privately.

Privte sharing options menu in project management software

One thing to bear in mind whenever you share or publish a web page on Notion is that you simply’re giving the identical entry to all of its subpages as properly. When you can toggle these off individually, it could be price double-checking you don’t have any private info in your pages earlier than making it public.

The flexibility to make pages public with out giving everybody permission to edit, additionally means you may make a webpage for absolutely anything as properly.

Get Artistic With Your Wiki

Making a wiki in Notion is much simpler than studying how you can construct a conventional webpage. This additionally means enhancing is extra accessible to your contributors.

It’s a wonderful instrument for constructing any type of information base, whether or not it’s for enterprise, faculty, or just only for enjoyable. Plus, you don’t must pay a factor except you wish to reap the benefits of a few of Notion’s professional options.

Computer with a list of items on display

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